Events Coordinator
BH/46077_1744292252
Posted: 04/10/2025
- £115 - £125 per day + Outside IR35
- London
- Contract
Junior Events Assistant
6-Week Contract
Outside IR35
London- hybrid working with European travel to the event
We are looking for a highly organised and proactive Junior Events Assistant to join our team on a 6-week contract, supporting the successful delivery of a large-scale tech summit taking place in Europe. This role will play a key part in coordinating speaker logistics and handling administrative tasks in the lead-up to and during the event.
The ideal candidate is detail-oriented, an excellent communicator, and comfortable working independently in a fast-paced environment. This is a great opportunity to gain hands-on experience in event management and collaborate closely with industry professionals and speakers.
Key Responsibilities
Speaker Management
- Maintain an up-to-date database of internal and external speakers, including customer and partner representatives.
- Collect and track speaker assets such as job titles, headshots, and company logos.
- Coordinate speaker registrations, legal release forms, and presentation deck submissions.
Administrative Support
- Assist with updates to the event's public-facing landing page, particularly speaker information.
- Organise and manage event-related calendar invites, documents, and folders.
- Provide administrative support to various team leads working across customer advocacy and marketing.
- Track and organise information using shared digital collaboration tools.
On-Site Event Support Europe -June 9-11
- Travel to Europe to support the live execution of the event.
- Assist with session rehearsals and technical walk-throughs on June 10.
- Provide day-of support to speakers on June 11, ensuring sessions run smoothly.
- Be available to troubleshoot any speaker or logistics issues as they arise.
Required Skills & Experience
- Previous experience as an events assistant, coordinator, or personal assistant.
- Strong organisational and administrative abilities.
- Clear and confident communication skills with a professional demeanor.
- Ability to manage multiple tasks and work independently.
- Team player with flexibility to adapt to changing priorities.
- Willingness and ability to travel to Europe on June 9, 10, and 11.
Preferred Skills
- Background in event planning, marketing, or a related field.
- Familiarity with cloud technology or the broader tech industry.
- Experience using collaboration tools such as Google Workspace (Docs, Sheets, Drive, etc.).
What You'll Gain
- Experience working on a high-profile, fast-paced tech industry event.
- Insight into speaker coordination and event logistics.
- Opportunity to collaborate with professionals across marketing, advocacy, and events teams.
- Travel and accommodation provided for on-site event support in Europe
Sphere Digital Recruitment is acting as an Employment Business in relation to this vacancy.
Bex Hudson-Dowdeswell
Senior Business Manager